Committee
Being on the committee allows you an opportunity to participate in the running of the group and gain an array of skills that are applicable in the paid workforce, thereby keeping up a skill base whilst at home with children. It’s also a great way to meet and work together with a fabulous group of women and contribute back to the community via this very important Canberra women’s group. If you would like to get involved, have some great ideas or a bit of time to spare, we would love to hear from you!
President
The President chairs regular committee meetings, and writes reports for our funding bodies twice a year. They are responsible for overseeing the smooth running of the group, and maintaining communication with external stakeholders.The president may step in to take over the duties of other committee members in their absence.
Vice President
The Vice President is a supportive role, intended to support the other members of the committee to best complete their duties. The VP may be asked to assist with various tasks such as purchasing, answering email enquiries, making follow up calls, and chairing special projects.
Treasurer
The Treasurer handles all the financial aspects of MWG including payment of incoming invoices, reimbursing purchases, banking, budgeting, financial record keeping, insurance, bookkeeping management, yearly reports, and communicating with our bookkeeper and auditors.
Secretary
The Secretary manages the administrative side of Majura Women’s group. This includes membership registers and forms, session numbers, filing/organisation of the Google drive, creation and management of yearly member FB groups, checking the mail, creation of meeting agendas and recording of meeting minutes.
Program Coordinator
The Program Coordinator is a key role of the committee, responsible for planning each of our weekly activities. The program coordinator discusses with members the types of activities they would be interested in doing, and plans out a term schedule (ensuring we meet our requirements of at least one educational session and one physical activity session each term).
They are responsible for sourcing facilitators for each of the activities, liaising with facilitators to communicate our needs and book each session. They must estimate attendances for each session to ensure enough materials are provided, and to ensure our activity spend stays within budget averaged out over each term. For committee-run activities, they must also source materials and coordinate presentation of the activity. In the event of facilitator illness or schedule clashes, they must re-work the program on the fly to ensure a replacement activity is provided.
The Program Coordinator must write descriptions of each activity, and post these on our website at the commencement of each term. They must also create and promote Facebook events for each weekly activity, and respond to any program related enquiries.
Childcare Coordinator
The role of the childcare coordinator is to manage any childcare related communication. This includes speaking with our childcare workers regularly to ensure they have all the supplies they need, approving timesheets, and communicating with our childcare provider as needed.
General Members
No specific duties, other than helping with the below.
All members of the committee attend committee meetings twice a term, and participate in discussions about the running of the group. They bring morning tea for the group (reimbursed) once a term as part of a roster. They share amongst themselves the jobs that do not fall under a specific committee member role. These include helping to set up and pack away each week, welcoming new attendees, taking photos during our sessions, posting on social media, responding to enquiries, and promoting the group. Some of our members may also have special skills sets that they utilise to help the group in various ways.